GAL & Public folders sync

Updated 1 week ago by Frans Leys

PieSync and Global Address List & Public Folders

PieSync provides a solution to 2-way sync contacts you would find in Microsoft Outlook, specifically inside personal contacts folders. A personal Outlook Contacts Folder is meant...

However, this personal contacts folder doesn’t include the contacts of the Global Address List (GAL), data maintained by your IT administrator. This is where you would essentially find the contacts data of all your colleagues. A personal contacts folder is not the same as what Outlook classifies as a public folder either. Still, these assets contain contacts you may want to sync towards a CRM, or towards an e-mail marketing app.

It’s why we’ve partnered up with CiraSync. They've developed a solution to sync GAL & Public folder contacts internally inside Outlook environments. They can move the data to a personal contacts folder from where PieSync picks them up. So you will need both CiraSync & PieSync. How does this work?

Sync contacts from the GAL to other cloud apps

If you want to synchronize GAL contacts towards other cloud apps like Mailchimp, Hubspot, follow these steps

  1. Go to cirasync.com and sign up for CiraSync Personal Edition, and set up a GAL sync (video) to a personal or shared mailbox
  2. Your GAL contacts should now be moved over into an Outlook personal contacts folder
  3. Set up PieSync, authorize the mailbox with access to this folder and connect it to connect to the many available apps (read how to for Outlook / Exchange)
  4. There is no step 4, you're all done.

Sync contacts from Public Folders to other cloud apps

Similarly, if you need to synchronize public folder contacts towards other cloud apps;

  1. Go to cirasync.com and sign up for CiraSync Personal Edition, and set up a public folder sync (video) to a personal or shared mailbox
  2. Your public folder contacts should now be copied over in a personal mailbox
  3. Set up PieSync, authorize the mailbox with access to this folder and connect it to connect to the many available apps (read how to for Outlook / Exchange)
  4. There is no step 4, you're all done.

Syncing contacts towards Outlook Personal Contacts folders

The above scenario's move Outlook contacts towards other cloud apps. What about the other way round? Getting all CRM contacts synced towards a thousand Outlook mailboxes at once? While it's possible to set this up in PieSync if you only need to sync towards a handful of inboxes, IT system engineers or Outlook administrators will find it more interesting to investigate CiraSync Enterprise Edition in combination with PieSync to accomplish this task.

PieSync acts as the bridge between Outlook & contacts from 130+ cloud apps. On top of this, CiraSync EE you will get a powerful administrative tool to assist in copying over into large numbers of Outlook mailboxes. CiraSync EE comes with a 30 day free trial. A short video of this platform is available here.


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